Assistant, State Relations (Temporary)

Position Description

The Assistant, State Relations will serve the two-person state relations department (and its contract lobbyists) in its fundraising efforts during the spring 2019 state legislative session. Work is mostly administrative and requires excellent verbal and written communication skills. Also includes event planning, some proposal writing and research.

TWC’s State Relations department works with approximately 11 states and territories (including Florida, Pennsylvania, Ohio, Tennessee, and Massachusetts) to secure appropriations from state governments, which provide funding for college students to intern in Washington D.C.  The department also pursues appropriations from approximately 10 additional states.  This is a paid position to last approximately from January 23rd, 2019 through April 23rd, 2019 (dates can shift, depending upon the start date). Work hours may vary, but will average approximately 20 hours per week. 

Essential Functions/Accountabilities

Administrative

  • Provides administrative support to two staff members including but not limited to: scheduling meetings with elected officials/staff members in states, making travel arrangements for the Senior Vice President, processing expense reports, maintaining workflow when both staff members are away at conferences or on travel.

Event Planning

  • Assists with planning a political reception in Columbus, OH to include event logistics, correspondence with attendees and speakers, drafting talking points for speakers, cross-departmental work with Communications, Office of College and University Relations, Alumni Engagement and the Office of the President. One overnight trip to Columbus with colleagues expected in mid-March.

Writing and Research

  • Assists with writing proposals and drafting letters to advance fundraising efforts in states. 
  • Researches budget conditions and legislative issues in various states.
  • Assists with additional correspondence, political research and strategy development as needed.

Data Management

  • Uses Salesforce (CRM) to gather internal data relating to student enrollment, use of state funds, and TWC’s university partnerships.

Required Education and Experience

an equivalent combination of education, training, and experience will be considered

  • College graduate with 0-2 years of work experience and interests in state government affairs, government fundraising, nonprofit work or higher education. 
  • Coursework in political science and administration, political communication, or related.
  • Demonstrated interest in legislative affairs particularly at the state level. Self-starter with ability to work independently. 

Preferred Education/Qualifications and Experience 

  • Familiarity with Salesforce a plus (training provided otherwise).

Competencies

Required to perform the job successfully

  • Oral Communication
  • Written Communication
  • Interpersonal Skills
  • Service Orientation
  • Teamwork
  • Initiative

Knowledge, Skills, and Abilities

  • Experience in or knowledge of state legislative and budget processes demonstrated through coursework, internships, volunteer or campaign work.
  • High level of decorum in working with elected officials/staff members and other outside stakeholders. 
  • Sensitivity to the value of relationships in fundraising; ability to build and maintain relationships with various individuals, including elected officials and their staff members, university administrators, and TWC alumni
  • High tolerance for, and perseverance under, bureaucratic processes and systems.
  • Proficiency in MS Office with strong knowledge of Microsoft Excel and Word.  

Supervisory Responsibility

This position has no supervisory responsibilities.

Equipment Used to Perform the Job

Which may be representative but not all inclusive of those commonly associated with this position

  • Standard office equipment including a facsimile machine, photocopier, and telephone system
  • Personal Computer, job-related software and printer 

Physical Abilities

Commonly associated with the performance of the functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform described essential functions of this job. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job. 

  • The employee may frequently lift and/or move up to 25lbs. Specific vision abilities required by this job include close vision, distance vision, precise hand-eye coordination, and the ability to identify and distinguish colors. While performing the duties of this job, the employee is regularly required to sit, use repetitive wrist, hand, and/or finger movement, reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, crouch, and crawl. 

Application Instructions

To apply to this position, please submit your resume and cover letter via our online application form.

This job description no way states or implies that these are the only duties preformed by the employee occupying this position. Employees may be required to follow instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subjected to possible modification in accordance with applicable state and federal laws.