Pre-Arrival Checklist

Pre-Arrival Checklist

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Complete each of the following steps to ensure you’re prepared to begin your academic seminar in January.


Login to Schoology

As you prepare for the academic seminar, Schoology will serve as a place to mingle with fellow participants, send questions to TWC staff and view resources that will help you pack and plan. This group will be the hub of activity leading up to the academic seminar and is a great place to discuss current events and keep up to date with program information.


  • Login to Schoology
  • Explore the Updates and Resources tabs to find information on travel, program details and more
  • Join the conversation and meet other seminar participants in the Discussions tab

Community Profile

If you haven’t already, you will need to complete a community profile (you should have received an email giving you access to the community profile). In the community profile, you will submit the following:


  • Emergency contact information
  • Photo ID
  • Disability accommodation requests and documentation
  • Housing preferences
  • Roommate requests
  • Arrival information

Payment & Finances

Be sure you understand your university’s financial arrangement with TWC, and understand the costs associated with your participation in the seminar. Make sure that you understand to whom TWC’s invoice(s) will be sent, and how much you will ultimately owe your home institution and/or TWC.


  • Confirm with your campus liaison/sponsor the billing arrangements between TWC and your college or university


You will be responsible for your own meals and transportation during the academic seminar, so we encourage you to set a budget ahead of time. It is recommended that you bring $150- 300 for your time in the nation’s capital, but there are some ways you can lower your budget.


  • Consider grocery shopping and cooking your own meals, instead of going out to eat in D.C. You will be staying within walking distance of a grocery store and will have access to an equipped kitchen with pots, pans, plates, microwave, refrigerator and a dishwasher
  • We recommend budgeting around $40 per week for transportation throughout D.C. You can purchase a SmarTrip card for the Metro or opt to split an Uber/Lyft  ride with other students to get around the city


At the academic seminar, you will be provided with sheets, towels, a small blanket, a pillow and cooking utensils (like pots and pans). You will need to pack personal items, such as:


  • Business professional attire for academic sessions and site visits
  • Casual attire for evenings and weekends
  • Sensible yet professional shoes (plan to walk around
  • Hair dryer
  • Coat hangers
  • Laptop/tablet with word processor
  • Notebook and pens
  • Toiletries/cosmetics
  • Umbrella
  • Government-issued ID

Arriving at TWC

We look forward to welcoming you to the nation’s capital! All participants will check-in at our Residential and Academic Facility (1005 3rd Street NE, Washington, D.C. 20002).


  • Plan your travel to Washington, D.C.
  • Research transportation options from the airport/ train station to the Residential and Academic Facility (if applicable)
  • Plan to check in between 10 a.m. and 5 p.m. on Tuesday, January 2
  • Make arrangements to check out anytime a er 6:00 p.m. on Saturday, January 13 and by noon on Sunday, January 14

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