Internship Selection Process

The Washington Center maintains ties with thousands of organizations that provide high quality internships in the Washington, D.C. area. TWC’s experienced staff knows where the appropriate placements are available, and which ones offer the best internship experiences.

Making the Placement Process Work For YouBe proactiveWork closely with the Internship Management Team at TWC to clearly communicate your interests, skill sets, and goals. This will help determine which organizations to target when identifying opportunities for you. 

Consider all opportunitiesThe Internship Management Team will forward your application to at least three to six organizations based on your interests and goals for the term. We discourage you from turning down any interviews. In order to make the best decision, you should explore any and all of the opportunities available. Smaller or otherwise unknown organizations can sometimes provide the most worthwhile internship experiences.

Prepare for your interviewsAdvance preparation is a big help. Learn as much as you can about the organizations that contact you before your actual interview. Once an organization contacts you for an interview contact the Internship Management Team at internships@twc.edu [13] to assist in preparing for the interview. Watch the video or download the PowerPoint presentation that covers Phone Interview Tips and Strategies at the bottom of this page.

React quickly to any offersWhen you receive an offer from an organization, you’re encouraged to make your decision within three business days. If you delay your decision the organization may move on to other candidates, resulting in a lost opportunity for you. If you are having trouble deciding on an offer, consult a member of the Internship Management Team at internships@twc.edu [13]. 

Don’t worry about unconfirmed placementsThere may be some rare instances where your internship placement has not been confirmed before you arrive in Washington. If this is the case, do not panic. When you arrive, the Internship Management Team will immediately work with you to find a placement. 

Apply for security clearances, if required, as quickly as you canMany federal government agencies require that student interns receive a security clearance. Please note that your placement confirmation depends on your passing the clearance. In order to expedite the process, it is important to complete all paperwork in a timely manner. In most instances, you will receive the required paperwork directly from the government agency. 

Track your placementTo regularly view your referral activity, you'll want to access our Intern Connect system. To do this, please log into the Student Portal [14]. Your username is your primary email address. If you do not already have a password, or if you have forgotten your password, please use the "Forgot Your Password" link. Do not create a new account. Once you have logged in, you will see the link for Intern Connect under "My Current Programs."

Phone Interview Tips and Strategies

Watch these videos for tips on how to prepare for a successful phone interview, how to conduct yourself during the interview and how to leave a lasting impression after the interview. If these videos are not displaying, you may access these videos here [11].

You can also download the Phone Interview Tips and Strategies [12] PowerPoint.

Roles & Responsibilities

Roles & Responsibilities of InternsYou are responsible for meeting both academic and professional requirements.

The internship supervisors expect you to:

• Work 32 to 36 hours per week, depending on program enrollment, for the duration of the program.
• Be responsible for your assigned work schedule and to report to the internship site at the agreed upon time(s).
• Coordinate with the internship site all travel arrangements necessary in carrying out your duties.
• Learn and follow all internship site policies and procedures regarding dress code, professional, legal and ethical behavior, emergency preparedness, etc., as set by the internship site.
• Seek assistance in understanding your internship site’s policies and procedures from the internship supervisor when necessary.
• Share your Individual Development Plan (IDP) with your internship supervisor.
• Inform the internship site and/or TWC of any problems that occur in a timely and reasonable manner, including concerns regarding a lack of substantive work assignments.
• Supply forms/evaluations to the internship site and follow up to ensure timely submission to TWC.
• Assist in arranging all necessary site visits with your program advisor (minimum of one).
• Ensure that the internship site is informed in a timely manner of mandatory events at TWC.

The Washington Center expects you to:

• Complete an academic course scheduled for one evening a week through TWC.
• Attend the Simpson-Mineta Leaders Series and the Public Policy Dialogues on Capitol HIll.
• Participate in all assigned programming organized by your program advisor.
• Complete all academic portfolio requirements as directed by your program advisor.

Your college or university expects you to:

• Complete all requirements as specified by your campus liaison.
• Communicate with your liaison on a regular basis, including sending them your Vital Statistics Information via email.
• Inform your liaison of any extended or international travel scheduled as part of your assignments.
• Contact your liaison of any early departure from The Washington Center internship program (all interns are expected to be at their internship site until the last day of the program, unless given special permission to leave early).

Roles & Responsibilities of The Internship Management Team

• Facilitate all communication between TWC, prospective internship sites and the student during the internship placement process until placement is confirmed.
• Work directly with the student to match prospective internship site referrals with goals and objectives for the term.
• Assist the student throughout the interview process.
• Answer any questions/concerns the student may have prior to placement confirmation or direct them to the appropriate resource.
• Provide training to internship site supervisors which include: mentoring, diversity in the workplace, and networking among partner organizations.

Roles & Responsibilities of The Washington Center’s Program AdvisorsTo perform his or her job effectively, your program advisor needs to know immediately if you have a problem. Do not hesitate to call on your program advisor, particularly prior to evaluation meetings, if you need to discuss a situation at your internship.

Your program advisor is expected to:

• Orient and instruct you regarding The Washington Center’s academic program requirements, professional behavior, and evaluation procedures.
• Answer questions and/or channel any concerns to the appropriate resource.
• Arrange for weekly programming activities to take place on Monday morning or afternoon, depending upon the program.
• Monitor the quality of internships.
• Ensure that at least 80% of your time is spent on substantive projects.
• Conduct at least one site visit to review your performance and the quality of the internship.
• Assist you and the internship site in resolving any problems that might arise during the course of the internship.
• Provide all necessary evaluation forms.
• Advise you in the development and implementation of your Individual Development Plan (IDP).
• Conduct an individualized evaluation of your academic, professional, civic, and personal growth.
• Advise and mentor you in further development of skills with regards to the three pillars of TWC: Civic Engagement, Professional Achievement, and Leadership.
• Provide a written evaluation for you that encompasses your overall internship experience, including the assessment of your academic portfolio and participation in Leadership Forum activities.
• Explain and enforce TWC’s policies and procedures as necessary.

Roles & Responsibilities of the Internship SupervisorThe Washington Center expects an internship supervisor to:

• Comply with all state and federal labor laws.
• Provide you with a schedule comprised of no less than 80% substantive work.
• Ensure that you report to work for 32 to 36 hours per week, depending on your program requirements.
• Provide you with information regarding the internship site policies and procedures regarding dress code, professional, legal and ethical behavior, emergency preparedness, etc., and be available to respond to any questions you may have.
• Provide an orientation to the office and your position in addition to training you on how to use office equipment.
• Communicate clear and timely instructions for completing projects and relevant feedback.
• Provide a desk and computer and other necessary tools in order to effectively complete internship responsibilities.
• Review your final Individual Development Plan (IDP) by the stated due date.
• Complete your mid-term and final evaluations by the stated due dates.
• Allow flexibility in your workflow to avoid scheduling conflicts with mandatory academic events at TWC.
• Notify TWC in a timely and reasonable manner if any problems arise.
• Participate in a minimum of one site visit to evaluate your performance and conduct follow-up meetings if requested.
• Work with you to establish and implement a work plan that supports your IDP and aligns with the company’s mission and needs.

Roles and Responsibilities of Campus LiaisonThe Washington Center expects your campus liaison or sponsor to:

• Serve as your primary on-campus contact and assist with administrative matters on campus (i.e., early grade requests, advance registration for next semester, etc.).
• Receive and distribute (if necessary) all forms and materials from The Washington Center.

What to Wear in the Workplace

Remember that dressing for work is different than dressing for a party or for church. If in doubt for your first day of work, dress in something conservative, then take cues from personnel in the office on what to choose for your future wardrobe.

Business Attire

• For men, this means a business suit and tie; no exceptions.
• Women can wear skirts, nice blouses, or pressed trousers.
• Make sure clothes are tailored and well-fitting.
• Avoid too much flashy color but you can add some color with ties or scarves.
• Styles should be classic, not ultra-trendy.
• Accessories, such as jewelry, must be simple and traditional. Piercings anywhere besides the ears for women (one in each ear) must be removed. Tattoos must not be visible.
• Hair should be clean-cut and styled. No messy hairdos. Make sure any facial hair is groomed often.
• If wearing makeup, choose subtle colors. Avoid anything too sparkly or flashy.
• Heels or dressy flats should be worn by women and nicely polished shoes should be worn by men.

Business Casual

• Clothing should be conservative and nice. Button-down shirts, trousers, blouses, sports coats, and skirts are appropriate.
• Patent leather or polished shoes are not necessary; loafers or similar styles are acceptable. Avoid sneakers and sandals.
• Keep skirts knee length or longer.

Casual

• Avoid showing a lot of skin.
• Avoid sweats, cut-offs, tank tops, and flip flops. Sneakers are acceptable.
• Pair jeans with a nicer polo or casual button-down. T-shirts that are in good condition are alright. Avoid T-shirts that advertise beer or slogans.
• Hair, make-up, and accessories can reflect your personal style, but make sure these are work appropriate.

Security Clearances

When you accept an internship that requires a security clearance, it is your responsibility to work directly with the agency to provide them the materials and information they will need to complete the clearance process.

• It is imperative that you are thorough in completing all of the necessary paperwork required by the agency.
• You must be precise and honest when providing information.
• It is also extremely important that you submit your clearance materials on or before the deadline set by the agency. Materials submitted after the deadline, incorrect information, and/or forms with typos may result in a delay of your security clearance, or a denial of clearance.
• Once you have submitted your materials to the agency, The Washington Center will remain in communication with the agency in regards to your status as much as is reasonably possible. However, please note that the security clearance is conducted by the individual agency, and not The Washington Center.
• The Washington Center can only perform status checks on your clearance; it cannot expedite the clearance, nor can it approve the clearance.
• The clearance process may be a lengthy one, and there is no specific time frame for completion.
• By accepting an internship with an agency that requires a security clearance, you are assuming the risk that your security clearance may not be completed in time for you to begin work on the first day of your internship. It is not uncommon for clearance delays to last several weeks into the internship.
• Please note that in the event of a delayed start date, The Washington Center is unable to and will not extend the internship program beyond the dates of your originally scheduled term or semester.
• Additionally, The Washington Center is unable to provide housing for an extended time period beyond the originally scheduled dates for your term or semester.
• In the event your clearance is not approved prior to the internship start date, you will have the option to either switch internships, or wait for your clearance to be approved.
• You should consult with your academic advisor or campus liaison prior to arriving in Washington, D.C., to determine whether the waiting period will affect your ability to earn full credit for the internship.
• In the event that your security clearance is denied, The Washington Center cannot provide any representation or appeal on your behalf. If this is the case, The Washington Center will work with you to find another internship that matches your interests.
• The Washington Center is not responsible for delayed placements due to factors beyond its control, including security clearances or a lack of decisiveness of students who have engaged in on-site interviews. During such waiting periods students are encouraged to use the resources of Washington, D.C., to complete various portfolio requirements. No partial refunds are granted under these circumstances.

Academic Credit & Grading Criteria

All undergraduate students must receive academic credit from their home universities in order to participate in the internship program. Academic credit is awarded by the home institution, not by The Washington Center. Graduate students wishing to receive credit facilitated by The Washington Center must enroll in one of the main internships programs (not the Postgraduate Professional Development Program).

Grades & EvaluationsThe following items will be sent to your designated liaison or campus sponsor:

• Internship Site Supervisor Midterm Evaluation
• Internship Site Supervisor Final Evaluation/Recommended Grade – based on performance at the internship
• Course Instructor Final Evaluation/Recommended Grade - based on performance in evening course
• Program Advisor Final Evaluation/Recommended Grade – based largely on portfolio requirements and attendance at required programming

Students with outstanding balances will have their grades withheld until the balance is paid. Reminder notices are not sent. Regardless of who is billed for the program or housing fees, it is the responsibility of the student to ensure payment reaches The Washington Center.

Early Grade RequestsGrades and evaluations are typically sent to each school three to six weeks after the end of the program. There is no way to determine, in advance, exactly when grades will arrive.

Students should check with their liaison or sponsor to determine if their grades need to arrive by a certain date. If that is the case, students should send the Early Grade Request Form [26] to their liaisons or sponsors. The completed form should be returned to Enrollment Services per the instructions on the form.

Registering for a Course

Course Assignments and Add/Drop OptionsThe course coordinator and director of academic affairs will determine the course assignments based upon final course enrollment. Courses with low enrollment will be dropped and students in those courses will be assigned to their other choices. 

Course assignments are generally announced about 5 days prior to arrival, at which time the drop/add process begins. You will receive an email giving you directions on how to access your course information on your Intern Connect profile. This message will also give you directions on how you can change your course during the drop/add period via email or in person.

Academic Policies

Course Enrollment You will receive an email from courses@twc.edu [40] when course registration opens for your term.  You will register your course preferences online by submitting five options for the course that you will take ranked in the order that you prefer them. You’ll be informed of your course placement via InternConnect shortly before you arrive.

Course Materials and FeesMany courses at The Washington Center do not require a standard textbook. Courses often utilize primary sources, online articles, instructor-provided readings, and other documents. Some faculty have prepared course packets that you may be required to purchase.

The cost of materials usually ranges from $60-$80. Some courses may have additional fees for admission to performances, special events, dinners, etc. If this is the case, instructors will inform you on the first day of class.

If cost is a major concern, please contact the course coordinator, courses@twc.edu [40], and inquire in advance about the fees or book expenses for a particular course.

AttendanceAttendance is mandatory and will be taken at each session. TWC is notified if a student misses two classes without explanation. If you are unable to attend class for a reason beyond your control, you must contact your instructor as soon as possible.

Students Receiving Financial AidStudents receiving financial assistance must complete the course to which they are assigned with a grade of “C” or better to remain eligible for financial assistance. Note: Students with a grade of less than a “C” in any component of the program forfeit their financial assistance and invoices will be adjusted accordingly.

Special Needs Students with special needs should inform The Washington Center’s disability coordinator prior to arrival so the necessary preparations can be made. Visit our Disability Services section [41] and email disabilityservices@twc.edu [42] for more information.

Early GradesGrades and evaluations are typically sent to each school three to six weeks after the end of the program. There is no way to determine, in advance, exactly when grades will arrive.

Students should check with their liaison or sponsor to determine if their grades need to arrive by a certain date. If that is the case, students should send the Early Grade Request Form [43] to their liaisons or sponsors. The completed form should be returned to Enrollment Services per the instructions on the form.

Incomplete Grades TWC strongly discourages students to request a grade of “I” (incomplete). However, if a student is unable to complete all assignments as a result of unforeseen circumstances then a written agreement between the student and instructor must be submitted with the final grade sheet. Incomplete agreements should include a final completion date that is no longer than six weeks past the end of the term/semester. A copy of such an agreement must be on file with the course coordinator for TWC to accept a temporary grade of “I.”

Important NoteStudents with outstanding balances will have their grades withheld until that balance is paid. Reminder notices are not sent. Regardless of who is billed for the program or housing fees, it is the responsibility of the student to ensure payment reaches The Washington Center.

Course Numbers and LevelsCourses are created to appeal to students who have at least two years of general education and the courses generally avoid prerequisites. Courses listed at the 2000 level are designed for students at the sophomore level or those participating in the Sophomore Exploration Program. The 3000 level courses are introductory or of general interest. The 4000 level courses are more in-depth, while 5000 level courses are for more advanced students with specific interests. Courses that end in the number 3 are designed to be worthy of three credit hours.

ConductSmoking, the consumption of alcoholic beverages, and eating are prohibited in classrooms and during class time.

Professional DressYou are strongly encouraged to dress professionally or appropriately at all programming events. For your courses, you should avoid shorts, jeans, short skirts, tank tops, flip flops, T-shirts or other overly casual attire. This applies to all classroom and TWC program activities, including those in the residential and academic center buildings.

Academic MisconductIncidents of misconduct may be reflected in a student’s final evaluation or grade and will be reported to the campus liaison or other college officials. This may result in expulsion from The Washington Center’s Internship Program or Academic Seminar.

Academic misconduct includes but is not limited to the following acts:

• Plagiarism: Plagiarism is a form of academic misconduct and is considered academic theft. Plagiarism occurs when someone copies or takes the intellectual work of another as one’s own, and fails to properly reference or provide attribution to the original author of the work. At The Washington Center, students are expected to submit original evaluations, essays, papers, and demonstrations, and to cite all appropriate sources of material that influences the work or contributes to its end. If requested, students should be prepared to provide original notes, previous drafts, or other materials to indicate original research or intellectual ownership of an assignment. If the thought, diagram, image, table, paper, photograph, or text is not original, meaning it did not originate from your own thinking or artistry, you must provide citation. If you are in doubt as to how to attribute the words and work of others, please be sure to consult your instructor!
• Cheating: The use of notes, books, or electronic devices when prohibited, the assistance of another student while completing a quiz or an exam, or the providing of information to another individual for this purpose, unless such collaboration is suggested by the course instructor.
• Falsification: The improper alteration of any record, document or evaluation.
• Obstruction: Behaving in a disruptive manner or participating in activities that interfere with the educational mission of The Washington Center at lectures, courses, meetings or other sponsored events.
• Absenteeism: The chronic failure to attend program components (including the internship, internship courses, or other scheduled activities) without a valid reason or prior notification.
• Any other act of academic dishonesty.

The Washington Center reserves the right to impose additional penalties, including expulsion from the program. A hearing regarding these charges may be held at the request of the student.

Since The Washington Center does not grant academic credit, the grade received in a course is only a recommended grade sent to the student’s campus liaison. Additional avenues of appeal may be available to a student on the home campus, depending upon how the campus liaison interprets The Washington Center’s associate faculty member’s grade.

Student GrievancesIf a student has a problem with the instructor, the course material, class format, or other aspects of the course, he/she should speak with the instructor first. If speaking with the instructor is not a possible course of action, or if the student chooses not to speak directly with the instructor, the student should speak with the course coordinator who will arrange a conference in consultation with the Director of Academic Affairs. If the student wishes to make a formal complaint, he/she must submit it in writing to the course coordinator, who will take any appropriate action.

FAQs

Do I have to take a course?All interns, whether they are receiving academic credit specifically for the course or not, are required to enroll in a Washington Center academic course. The only exception would be students in a specialized federal program. Remember that students receiving financial assistance from The Washington Center must obtain a grade of “C” or higher to qualify for that assistance.  

When will I know what course I can take?Watch for emails from courses@twc.edu [40]. These will let you know when the course guide will be available. You should have this about eight weeks before your term begins. The course guide will also be available here [6].

If I am in a quarter program (10 weeks), are my course choices similar to those in the summer term or semester programs?Generally, due to the smaller size of the group, those in the spring quarter program will have one course offering. Usually, a course that will have a broad appeal to students is offered.

For those in the summer quarter program, all term courses are available in order to give you the greatest number of choices. Even though you may begin a course that has already started, your instructor is aware of this and will work with you accordingly.  

Fall quarter students have the same choices as the fall semester students, but your obligation to the course is only for 10 weeks. Your instructor will work with you so you can finish the course early.

What time will my class be held?All classes begin at 6:30pm, though, if convenient for everyone, a professor may move the start time to 6:00pm so that it will be finished earlier. 

How often will I have class?Your class will meet once per week for three hours. 

Where will my course meet?The Washington Center courses will be offered in the Academic Center at the headquarters building (1333 16th St. NW) and at the Residential and Academic Facility (1005 3rd St. NE) or possibly at the D.C. offices of your instructor.

Do I need to buy textbooks?Not all courses require traditional textbooks. Some will use course packets, online materials, original source materials or other kinds of readings.

Do you provide computers or printing facilities to students?If your course is located in the Residential and Academic Facility you may use the technology provided for student use in the computer lab. Otherwise, it is the responsibility of the student to obtain appropriate access.

What happens if I want to change my course?You can change your course before you arrive by using the add/drop form [25], by emailing courses@twc.edu [40] with a list of 5 courses that you would prefer to change to, or in person at an add/drop session during orientation.

Visa Requirements

International students participating in TWC’s programs must come with a J-1 visa from The Washington Center, unless currently enrolled in a U.S. university.

International Students Enrolled in U.S. UniversitiesInternational students enrolled in U.S. universities with a valid F-1 or J-1 visa can participate in TWC’s programs with their current visa as long as they remain enrolled in the university, and their visa is valid until the last day of The Washington Center’s program or beyond. In this case, students pay the regular application fee ($60).

International students enrolled in English courses, summer programs, or that need a visa transfer will be required to obtain a J-1 visa from The Washington Center. This transfer can only occur if the current sponsor has a designation in the same J-1 visa category as The Washington Center (Intern or Trainee). In this case, students pay the international application fee ($125).

International Students Coming From AbroadInternational students coming from abroad that require a J-1 visa must pay the international application fee ($125). This application fee covers the cost of processing and sending the J-1 visa form by FedEx.

International students coming from abroad that require a J-1 visa and are interested in the postgraduate professional development program must pay $250. This is a non-refundable deposit (which is applied towards the program fee) and must be paid at the time of application. The deposit is refunded if the applicant is not accepted into the program.

About the J-1 VisaInternational students come to TWC’s programs with a J-1 Visa for Trainees or Interns. The purpose of this visa is to provide international participants with opportunities for professional development, insight into American know-how in the field of training, and a greater understanding of American society and culture. J-1 Trainees and Interns are expected to share the cross-cultural and professional knowledge they have gained in the U.S. upon return to their home country at the end of the internship.  

The J-1 visa program is not intended to immigrate into the U.S. and/or to fill the position of a regular staff member in the U.S. To obtain a J-1 visa you must apply and be accepted into TWC’s programs and:

• Have at least two years of education, training, or work experience in a field related to the training.
• Know English well enough to perform successfully in the proposed position.
• Plan to leave the U.S. within 30 days after completion of the program.
• Have not held the J-1 visa in the Intern or Trainee category before.
• Engage in training and do not perform work that staff member of the company would.

To Obtain Your J-1 Visa Stamp on your Passport:

1. Pay the SEVIS FEE online [116].
2. TWC will send you the DS-2019 and DS-7002 forms along with other important material.
3. Review the U.S. Embassy website in your country.
4. Call the local U.S. Consulate and schedule an appointment. Canadian citizens coming from Canada can obtain the visa at the point of entry.
5. On the date of the appointment you must present the following documents: the DS-2019 form, DS-7002 form, your passport, the TWC acceptance letter, and the Consular form with your picture attached.
6. If you are paying for the program yourself, make sure to bring to the embassy bank statements indicating that you have the amount of funding indicated in the DS-2019 form under “personal funds.” You must present proof that money is available.
7. Make sure to bring a copy of your health insurance coverage [117] with you.
8. If you are traveling in less than three days of your appointment date, tell the officer that you must obtain your visa the same day and show him/her your flight ticket.
9. Make sure that the Consular officer puts the J-1 visa stamp on your passport. You should not enter the U.S. with a Tourist visa, even if it is valid.

Traveling With Your J-1 Visa

• Keep your travel plans flexible while your visa application is being processed. The U.S. embassy or consulate provides no guarantee that the J-1 visa will be issued to you, and the processing time may take up to four or more weeks in some countries.
• Once you obtain your J-1 visa, you may then travel to the U.S. to begin your Program
• Keep your DS-2019 form, DS-7002 form, and your passport together all the times. Please present these documents at all ports of entry.
• Tell immigration officials you are coming to the U.S. for a “Training Program.” If the officer asks you whether you come to study or work, answer that you come to study. Even though you will be interning, this is on-the-job training and you will not be replacing an American worker; this is considered learning and not working, so be sure to say that you are coming to study.
• Before you land in the U.S., you will be asked on the plane to fill out a form called I-94. Please keep the I-94 card within your passport until you reach the immigration officer.
• Once your passport has been stamped, make sure the officer gives you all your documents back except the I-94 form. Keep your DS-2019, DS-7002 and I-94 together with your passport.

Health Insurance

The U.S. State Department requires that international students coming with a J-1 visa have health insurance coverage, that includes:

• Medical benefits of at least $50,000 per accident or illness.
• Repatriation of remains in the amount of $7,500.
• Expenses associated with the medical evacuation to my home country in the amount of $10,000.
• A deductible not to exceed $500 per accident or illness.

Health Insurance RequirementsThe insurance provider must meet at least one of the following requirements:

• Be underwritten by an insurance corporation with one of the following ratings: an A.M. Best rating of "A-"or above, or an Insurance Solvency International Ltd. (ISI) rating of "A-i" or above, or a Standard & Poor's Claims-paying Ability rating of "A-" or above, or a Weiss Research Inc. rating of "B+" or above, or a corresponding rating from the United States Information Agency.
• Be backed by the full faith and credit of the government of your home country or be offered through or underwritten by a federally qualified Health Maintenance Organization (HMO) or eligible Competitive Medical Plan (CMP), as determined by the Health Care Financing Administration of the U.S. Department of Health and Human Services.

You are required to obtain a health insurance policy that meets these requirements prior to your arrival to Washington, D.C. It is recommended that you choose coverage of at least $100,000 for the premium benefit with a deductible of $100. This is a better policy than the one required by the State Department, but it will save you money if you have an emergency. The difference in the premium would be approximately $15 per month compared to the minimum required by the State Department.

If you would like to purchase a health insurance policy in the United States, please look for providers that offer short term coverage for international students.  

One of these providers is IMG. If you are interested in IMG’s coverage, please go to this website [118]. The cost of their health insurance policy is approximately $50 per month but it varies depending on the coverage and your personal profile.

Please note that The Washington Center does not endorse any health insurance providers, and is not responsible for any claims or outstanding issues with providers.

Living in the U.S.

You will adapt quickly to living in D.C. with the right tips and tools from The Washington Center. Here are some things to remember if you’re coming from outside the U.S. to live and study:

Opening a Bank Account in the U.S. You will need to take your passport and a second form of ID to open a bank account. Make sure you have your housing address with you. Be sure there is a branch of the bank near your internship, The Washington Center or your housing facility.

Getting a Mobile Phone or LineThere are many mobile phone stores in D.C., Maryland and Virginia where you can get a temporary phone or SIM while you’re in the U.S. Best Buy stores offer the best options, as you can compare all phones and plans across many different carriers at one place. Signing up with AT&T, Verizon, or T-Mobile is recommended since they have the best reception in the area.

When looking at U.S. mobile providers, check out their “pay as you go” plans. Most plans here are for two-year contracts, so using a prepaid account lets you skip annual contracts, credit checks or monthly bills.

You will need to take an ID and your billing address with you to open an account with any carrier. A second form of ID is highly encouraged.

TransportationMetro Check out the Washington Metro webpage [119] for fares, schedules, announcements and details.

• There are five color-coded lines in the downtown area, so getting around is easy.
• The fare ranges depending on the time and distance you wish to travel.
• Tall brown columns designate Metrorail stations with a large "M" at the top. Under the "M" are colored stripes showing each Metrorail line served by the station.
• When you ride the escalator, stand to the right and walk to the left.
• No eating or drinking is allowed on the train. It's okay to carry food or drink, just don't consume it during the ride.
• Only Verizon cell phones and Blackberries work underground on Metro.

MetrobusMetrobus runs 24 hours a day, seven days a week; on most popular routes, your wait will only be five to seven minutes during rush hours and about 10 to 15 minutes during the rest of the day. Most bus stops have a four-sided sign with the route and schedule information.

• Regular routes on Metrobus will cost $1.80 for one-way.
• Have exact change in hand when boarding the bus; drivers do not carry change.
• Ask the driver for a free transfer that allows unlimited Metrobus connections within the next two hours.
• If you’re going from the Metrorail to a Metrobus, get a transfer ticket when entering the Metro station. With this transfer, your Metrobus ride will cost just $0.25.
• On selected routes after 7pm, drivers will let passengers off the bus at other points along the route - not necessarily a bus stop - which are more convenient and safe for arriving in the dark.

Circulator The D.C. Circulator [120] provides inexpensive, frequent bus service around the city.    

Social Security InformationYou may need a social security number while interning in the United States. First-time applicants age 12 or older must apply in person at a Social Security office. Be sure to take the originals or certified copies of your supporting documents along with the form.

Social Security Office
2100 M Street NW
Washington, Dc 20037

Phone Numbers:
Toll-Free: (800) 772-1213
TTY: (800) 325-0778

Necessary RequirementsTo apply for a Social Security number:

• Complete Application For Social Security Card [121] (Form SS-5); and
• Show documents proving:
  • Immigration status
  • Work eligibility
  • Age
  • Identity
• Take your completed application and original documents to office.

Keep your Social Security card in a safe place. It is an important document. Do not carry it with you.

WeatherSpring: March-May Spring in D.C. means one thing: Cherry Blossoms. When the city's nearly 3,000 Japanese Cherry Trees bloom in early April, the streets come alive with gorgeous shades of white, red and pink. Ornamental fruit and Dogwood trees, as well as countless gardens, from residential plots to the Botanic Garden and National Arboretum, also contribute to the colorful Washington, D.C. spring scene. Spring days are typically warm and sunny, during this popular season.

Summer: June-August The fact that many Washingtonians skip town in late summer is not surprising, considering that a record high temperature of 106 degrees Fahrenheit has been reached twice: on July 20, 1930, and August 6, 1918. Sticky humidity is the summertime trademark, along with late afternoon thunder and lightning storms. Power failures, downed trees and tornado watches are not uncommon, and central air conditioning is a necessity for residents. Fortunately, many city restaurants offer rooftop dining when the air cools down after dark, and most museums are open and air-conditioned seven days a week.

Fall: September-November The most vibrant red, orange and yellow leaves appear on Washington, D.C.'s trees in mid to late October. With frequent blue skies, cozy sunshine and pleasant breezes, autumn in Washington, D.C., is perfect for sightseeing, whether touring monuments or a casually strolling the neighborhoods. Rainy days are scarce from September to November, and the days are still long enough to enjoy several hours of this warm, golden season.

Winter: December-February Winter in Washington can quickly turn chaotic. An average of 15-18 inches of snow falls during the coldest months, and often turns into a slushy, icy mix when mixed with plenty of freezing rain. It takes a foot of snow to prompt the Federal Government to shut down, and businesses and schools often follow suit.

Department StoresOnce you get to D.C., you may have to take a trip to a department store to buy pillows, blankets, sheets, towels and some basic necessities. Here are some useful stores:

• Bed Bath and Beyond [122]
• Target [123]
• Macys [124]

Newspapers/D.C. NewsThe media is one of the most important parts in Washington, D.C., living. There are some recommendations to stay on top of local, national and international news.

Complimentary Express is a free newspaper you can find every morning before getting on the Metro. Even though it’s not great journalism material, it will give you great information on D.C. events, as well as sales, promotions and current events.

The Washington Examiner [125] is a free daily newspaper published in Springfield, Virginia, and distributed around Washington, D.C.

Washingtonian.com [126] has great blogs, deals, sources and information.

DCist.com [127] offers a snap shot of what is going on in D.C. every night. From theater, to music and movies, this is a great source to know a different kind of D.C.

OthersThe Washington Post costs 50 cents and is a pillar for national journalism. Highly recommended, it will give you an insight on local, national and international news.

Washingtonian Magazine will show you what’s happening in D.C. that month. It’s a basic “going out guide” as well as a good source of information for tourist attractions and the best deals in town.

Washington Times is a general interest daily newspaper in the nation's capital.

Estimated Living ExpensesDaily Expenses:
Metro:        $   5.00
Meals:        $ 20.00
Other:        $   5.00

Weekly Expense
$ 30.00 * 7 = $210

Area Hospitals

Washington, D.C. Georgetown University Medical Center 3800 Reservoir Road, NW
Washington, DC
(202) 444-2000

Website [146]

George Washington University Hospital 900 23rd St., NW
Washington, DC
(202) 715-4000
Website [147]

Howard University Hospital 2041 Georgia Avenue, NW
Washington, DC
(202) 865-6100

Website [148]

Washington Hospital Center110 Irving Street, NW
Washington, DC
(202) 877-7000
Website [149]

MarylandMaryland Suburban Hospital 8600 Old Georgetown Road
Bethesda, MD
(301) 896-3100
Website [150]

Shady Grove Adventist Hospital9901 Medical Center Drive
Rockville, MD
(240) 826-6000
Website [151]

Virginia

Virginia Hospital Center1701 N. George Mason Drive 
Arlington, VA 
(703) 558-5000
Website [152]

Inova Alexandria Hospital4320 Seminary Road 
Alexandria, VA 
(703) 504-3000
Website [153]

OtherGiuiliana Reed(For eating disorders)
Licensed Clinical Social Worker
(202) 265-7679

Urgent Care / Walk-in Emergency Centers

Washington, D.C. George Washington University Medical Center – 24 Hours900 23rd Street, NW
Washington, DC
(202) 994-4314
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Foggy Bottom (Orange and Blue Line). Walk two tenths of a mile north on 23rd Street to the hospital.

Howard University Hospital 2042 Georgia Avenue, NW
Washington, D.C.
(202) 865-6100 (main number)
(202) 865-1481 (emergency number)
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Shaw/Howard (Green Line) Station. Walk one block north to the hospital.

Farragut Medical815 Connecticut Avenue, NW, #1
Washington, DC
(202) 775-8500
Hours of Operation: Mon.-Fri. 10:00 am – 6:00 pm
Closest Metro: Farragut North Station (Orange and Blue Line). Walk approximately one block, one tenth of a mile southeast to the urgent medical care office.    

Washington Hospital Center 110 Irving Street, NW
Washington, DC
(202) 877-7000
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Brookland-CUA (Catholic University of America) (Red Line) – there is a shuttle bus that runs from Brookland Station to the hospital from 6:00 am – 8:00 pm.
The shuttle runs every 12 minutes from 6:00 am – 9:00 am; from 9:00 am to 3:00 pm the shuttle runs every half hour and then from 3:00 pm – 8:00 pm.

MarylandSuburban Hospital8600 Old Georgetown Road
Bethesda, MD
(301) 896-3100
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Bethesda Station (Red Line). From Metro there are two buses.
Take #70 bus toward Milestone Center/Germantown, get off at Old Georgetown Road and Glenwood Road then walk five tenths of a mile to Suburban Hospital; or ride the #47 bus towards Rockville Station and get off at Old Georgetown Road and Glenwood Road and walk five tenths of a mile to Suburban Hospital.

Shady Grove Adventist Hospital9901 Medical Center Drive
Rockville, MD
(301) 279-6000
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Shady Grove Metro Station (Red Line).
Take the #56 bus towards Lake Forest Mall and get off at Broschart Road and Medical Center Drive and walk one and one tenth miles southeast to Shady Grove Adventist Hospital; or ride the #43 bus toward Traville Transit Center and get off at Medical Center Drive and Shady Grove Road.

Holy Cross Hospital1500 Forest Glen Road
Silver Spring, MD
(301) 754-7000
Hours of Operation: 24 hours a day, seven days a week
Closest Metro: Forest Glen Metro Station (Red Line).
Take the #8 bus towards Wheaton Station and get off at Forest Glen Road and Sligo Creek Bike Path and walk five tenths of a mile to Holy Cross Hospital; or ride the #8 bus towards Silver Spring Station and get off at Forest Glen Road and Sligo Creek Bike Path and walk five tenths of a mile west to Holy Cross Hospital.

Virginia
INOVA Healthplex Emergency Room6335 Walker Lane, #100 
Alexandria, VA 
(703) 797-6800
Hours of Operation: 24 Hours
Closest Metro: Franconia-Springfield Metro (Blue Line). Take Fairfax Connector Bus 231 (AM Rush Hour Only) and the 232 (PM Rush Hour Only); they run every half hour for AM and PM rush only.

AAA Urgent Care4600 King Street Suite 4N 
Alexandria, VA 
(703) 354-6665 
Hours of Operation: 24 Hours
Closest Metro: King Street Metro Station (Blue and Yellow Line). Take Dash Bus AT6 towards NVCC. Bus runs every half hour during rush and every hour non-rush.

Med-First Urgent Care9452 Main Street 
Fairfax, VA 
(703) 502-1112 
Hours of Operation: Mon-Fri 9:00 am - 7:00 pm; Sat-Sun 11:00 am - 4:00 pm
Closest Metro: Vienna/Fairfax Station (Orange Line). From Metro take Cue Bus Green #1 or Green #2. The Cue bus runs every half hour in the morning and every half hour in the evening.

Arlington Clinic4040 N. Fairfax Drive 
Arlington, VA 
(703) 538-1505 
Hours of Operation: Mon-Fri 10:00 am – 6:00 pm; Sat-Sun 1:00 pm – 4:30 pm
Closest Metro: Ballston Metro Station (Orange Line). Walk two tenths of a mile east to Arlington Clinic.

Therapy Resources Directory

This list is compiled as a service of the Office of Disability Support Services and is not an endorsement of any individual or organization. Inquiry is advised regarding fees, services, and examiner credentials.   

Psychiatrists

• Carol Ann Dyer, M.D. (202) 362-1261
• Tony Garro, M.D.  (202) 296-4532
• Leslie Goransson, M.D. (202) 296-4531
• Tom Hyde, M.D. (301) 657-4570
• Mia Kogan, M.D. (202) 463-8900
• Judith Nowak, M.D. (202) 887-5495
• Stefan Pasternack, M.D. (202) 965-9426
• Ted Alan Ramsey, M.D. (202) 686-1870
• Paul Steinberg, M.D. (202) 362-9490
• Bernard Vittone, M.D. (202) 363-3900

Psychologists

• Dr. Becky Bailey (202) 223-0600
• Dr. Brian Cross (202) 337-9555
• Dr. Manuel Gerton (202) 331-9722
• Dr. Mary Leonard (301) 277-8573
• Dr. Kathleen Nadeau (301) 562-8448
• Parkhurst Associates, Mental Health Services (202) 234-7738
• Dr. Cathi Sitzman (202) 293-3044
• Dr. Steven Van Wagoner (202) 296-5229

Anxiety and Related Disorders:

• The Ross Center for Anxiety and Related Disorders (202) 363-1010
• Cynthia Stevens, M.D. (202) 775-9091
• Gerald Perman, M.D. (202) 331-8213
• Carol Trippitelli, M.D. (202) 296-2251

Women’s Issues, Abuse, Alcohol/Drug Abuse, Other CounselingThe Center Clinic (Fees are on a sliding scale)
2300 M Street, Suite 910
Washington, DC
(202) 887-0775

George Washington University
Graduate School of Education and Human Development
Department of Counseling/Human and Organizational Studies
Community Counseling Services CenterGSHED building
2134 G Street N.W. B11
Washington, DC
Second location in Alexandria. Each provide evening hours as well.

University of Maryland Counseling Center4th Floor Susquehanna Hall
University of Maryland
College Park, MD
Director: Vivian S. Boyd
Phone: (301) 314-7651

Rights & Resources

Every qualified student with a disability has the following rights:

• Equal access to programs, services, activities, and facilities available through The Washington Center.
• Reasonable and effective accommodations, academic adjustments, and/or auxiliary aids as determined on a case-by-case basis.
• Appropriate confidentiality regarding information pertaining to disability, including disclosure, except as required by law

Every student with a disability has the responsibility to:

• Meet The Washington Center's qualifications, including essential technical, academic, and institutional standards.
• Self-identify as an individual with a disability and request reasonable accommodations in a timely manner.
• Provide documentation from an appropriate professional source (rehabilitation counselor, disability office at home institution, doctor treating the particular disability) verifying the nature of the disability and any needed accommodations.

The Washington Center's role is to:

• Select from among equally effective/appropriate accommodations, adjustments, and/or auxiliary aids in consultation with the participant.
• Assist in coordinating any changes or alterations of courses, internships, or other program components and needed.
• Assist students in learning about and utilizing self-advocacy techniques, as well as understanding rights for people with disabilities in the workplace.

Additional Resources and Links

• American Association of People with Disabilities [158]
• Disability Guide for the D.C. area [159]
• Equal Employment Opportunity Commission [160]
• Job Accommodations Network [161]
• United States Access Board [162]
• United States Department of Labor, Office of Disability Employment Policy [163]

Accommodations

After acceptance into the program, students requiring accommodations need to complete their application for services [156] at least six weeks before their program's start date so that necessary arrangements for accommodations can be made. Each student’s need is considered on a case by case basis. Below are some examples of the requests we’ve fulfilled in the past.
Classroom and Workplace Accommodations

• Assistive technologies - both software and hardware (JAWS, TextHelp)
• Note takers
• Sign-language interpreters
• Real-time captioning (CART)
• Course-by-phone
• Readers
• Alternative formats (i.e. Braille, large print, etc.)
• Extended time for assignments

Housing Accommodations

• Roll-in showers
• Hand-held shower heads
• Flashing smoke detectors
• Lowered appliances
• Electronic door openers

Intern Abroad AccommodationsIf you are a student with a disability planning on interning abroad, please contact the Disability Services Coordinator [42] to discuss how your accommodations can be met while abroad. Laws vary by country, so it is important to know ahead of time what will be available to you while abroad.

Getting Around D.C.

The Washington Center housing facilities are within close proximity to the Metro (subway) system. TWC will work with each student, on a case-by-case basis, to provide information and guidance on how to utilize public transportation. Mobility training will be provided if necessary. In addition, there will be an orientation session to answer questions about transportation, general accessibility issues, accommodations, internship sites, and special needs.

• Tips for Using the Metro [164]
• MetroAccess Service [165]
• Metro Accessibility Training [166]

Tips for Using the MetroFares Metro has reduced fares for people with disabilities. To be eligible for reduced fares, students must obtain a Metro Disabled ID. This ID card is free and will be issued, without a waiting period, to people who qualify. An application for this ID card can be obtained at 600 Fifth Street, NW, and at some regional locations by appointment only. For information on reduced fares, call 202-962-1245, TTY 202-628-8973, or visit:
Reduced Fare Program For People With Disabilities [167]

Broken Elevators and Escalators Regular repairs and outages can and do affect elevators and escalators at various Metro stations. Although an effort is made to announce outages in advance, announcements can be hard to understand in crowded stations. Students are strongly advised to call ahead or check the website for up-to-date information.
To find out about out of service elevators and escalators, call Metro Mobility Link at 202-962-1212 which has 24-hour recorded information on route changes and out of service elevators. Students can also subscribe to an e-mail list that will notify them of elevator outages. To subscribe to the list, go to:

MetroAlerts [168]

Individual Rights under the ADA (Americans with Disabilities Act) If a person is at a Metro station where the elevator is not working, the Metro system, which is funded by the federal government and therefore subject to the Americans with Disabilities Act, must provide this person with an alternative means of transportation.

Should a person leave the train, not knowing he/she is in a station with a broken elevator, the employees at the station may inform the person that she/he should get back on the train to the next station where a shuttle will be available to transport the person to street level where he/she needs to go. Although there may be a wait for the shuttle, Metro does make an effort to transport people in as timely a manner as possible.

Multiple Elevators Some Metro stations have multiple floors, which require one elevator to mezzanine level (where fare cards can be purchased) and a second elevator to go down to the platform level (where trains arrive and depart).

Inside the Metro Station Metro trains, particularly during rush hour on weekdays, are often packed full of people, which may make it difficult for students with certain types of disabilities to board. Rules are posted in the Metro stations giving people with disabilities and senior citizens first access onto the train and to each car's limited seating. If a train is particularly crowded, students may want to look at the digital signs inside the stations, which tell them when the next train will arrive. Often, if two trains are running back to back, the second train is much less crowded than the first.

For the Deaf and Hard of Hearing There are lights on the floor of the platform that start to flash when the train is about to arrive. There are also signs in some Metro stations (digital signs hanging from overhead) that will tell users the approximate wait time for the next train or will identify if a train is approaching the station.

Wheelchairs on the Trains When taking a wheelchair onto the Metro trains, students will find that there are specific areas in the front and back of most cars where extra space is available. Also, many of the trains have locks on the floor in these areas where people can lock in their wheelchair so it does not start to move while the train is moving. Sometimes the wheelchair brakes are not enough to prevent the chair from moving during the train ride.

Other Metro TipsMetro provides "Tips for Riding Metro for People with Disabilities." This information can be found at:

Tips for Riding Metro for People with Disabilities [169]

Metro Access ServiceThere is a program called Metro Access that provides door-to-door service for those who are not able to ride the buses at all. For more information, go to:

MetroAccess Paratransit [170]

Metro Accessibility Training TWC, in partnership with Washington Metropolitan Area Transit Authority, offers students with disabilities Metro training during TWC orientation. This training is targeted for persons with mobility disabilities, wheelchair users, and persons who are visually or hearing impaired. If you would like to participate in this training, please contact disabilityservices@twc.edu [42].