Policies | The Washington Center
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Please check TWC's policies below:

Admissions Policy

  • The review process is comprehensive with admissions decisions based on the strength of each student's application (including the essays, letters of recommendation and other supporting documents) and a determination of whether an appropriate internship can be secured for the applicant.
  • Unless notified of a student's intention to withdraw from our program (or decline admission), The Washington Center assumes that all accepted students plan to participate in our program.

Payment Policy

The Washington Center requires that all invoices be paid in full by the due date noted on the invoice. Our fees are available here.

  • Students with an outstanding balance may not check into Washington Center housing, or begin their internship or academic seminar unless prior alternative arrangements have been made with The Washington Center`s finance office. Email info@twc.edu with questions.
  • TWC will not release grades for any student with an outstanding balance.
  • Students dismissed from the program and/or the housing facilities after due process procedures have been followed receive no refund for program or housing fees and any fees still outstanding are due and payable to The Washington Center.

Billing Procedures

Depending on the specific arrangements, which vary by institution, an invoice will be sent, after the regular deadline, to the student and/or the institution. If the student is responsible directly, the invoice will be sent to the primary email address listed on the application. Full payment is expected within 30 days or before check-in.

 

Notes:

  • Occasionally, additional financial assistance may be offered after an invoice sent. If that happens, the student may remit the adjusted amount and/or request an updated invoice to show the additional financial aid.
  • If full payment cannot be made until a student’s standard financial aid package is disbursed, a Financial Aid Confirmation Form to accounting@twc.edu can be used to verify the source of the funding, amount and anticipated disbursement date. Completing the form and returning it will allow a student to check-in without having made full payment.
  • Students who are accepted after the regular deadline date might have fewer than 30 days to pay their invoices.

For those staying in TWC housing – whether the housing charge is paid by the student or the institution – a $300 housing security deposit will be required. TWC will refund the balance of the housing security deposit to the original credit card after deducting fees for damages, items missing from the apartment and/or cancellation fees within 45 days after the designated check-out date.

 

Questions about billing procedures, please email the Finance Department at Accounting@twc.edu.

 

Earning Academic Credit Policy (not applicable for Global Competencies)

The Washington Center's Academic Internship Program is a rigorous experience and if you are an undergraduate student, you will be required to earn credit for your participation. This credit would be awarded directly by your home institution, not by TWC. Colleges and universities that are affiliated with TWC have already agreed to award credit for this program; students should speak with their campus liaison about the applicable policies and procedures.

 

Students from unaffiliated institutions are also welcome to participate in our programs. You will simply need to secure a campus sponsor who can verify that you will receive credit for your work.

 

Recent Graduates and Graduate Students

If you recently graduated with an undergraduate degree, you will be able to participate in the Academic Internship Program without earning academic credit. If you are a graduate student or law student and are able to earn credit through your university, you can apply for our Academic Internship Program.

 

Grades & Evaluations Policy

Three evaluations containing recommended grades will be sent to your designated liaison or campus sponsor. First, there is the Internship Site Supervisor Final Evaluation, which is based on performance at the internship. Next, the Course Instructor Final Evaluation is based on performance in the evening course. And finally, the LEAD Instructor Final Evaluation is based on attendance and participation in LEAD Colloquium events, as well as performance on portfolio assignments.

 

Refund and Cancellation Policies

Washington Center staff does extensive work on students’ behalf prior to their arrival in Washington, D.C. This necessitates a commitment to The Washington Center refund and cancellation policies.

 

Please note:

  • The initial application fee or deposit is not refundable.
  • All interns are governed by the Student Code of Conduct.
  • Students dismissed from the program and/or housing facilities after due process procedures have been followed receive no refund for program and housing fees and any fees still outstanding are due and payable to The Washington Center.
  • All requests for refunds must be submitted in writing. Requests should be submitted to Enrollment Services at enrollment@twc.edu.

Program Fee Refund and Cancellation Policy

The Washington Center grants refunds and/or will assess a charge for program fees under certain circumstances as described below.

  • 100% of the program fee paid will be refunded as long as the student has not accepted an internship offer.
  • 50% of the program fee will be refunded if paid or 50% of the program fee is due to TWC if an internship offer is accepted but the student withdraws prior to check-in. An offer is considered as having been accepted regardless of the internship being contingent on passing a background check.
  • 100% of the program fee is due to TWC if an internship offer is accepted and TWC is notified of a student’s intention to withdraw on or after check-in. An offer is considered as having been accepted regardless of the internship being contingent on passing a background check.

Housing Fee Refund and Cancellation Policy

Students planning to live in Washington Center housing will be required to submit a housing contract and pay a $300 security deposit. Once the contract has been submitted:

  • A full refund of all housing fees paid including the $300 deposit will be refunded if notice of cancellation is received more than six weeks prior to check in.
  • The $300 deposit will be forfeited if notification of cancellation is received within six weeks of check in, but prior to the check-in date.
  • All housing fees are due and the $300 deposit will not be refunded if notification of cancellation is received on or after the check-in date.

Community Life Terms and Conditions

Students living in Washington Center provided housing must abide by the policies in the Housing Reservation Contract, Student Code of Conduct and the following terms and conditions.

  • All students are required to have health (medical and dental) insurance and provide proof of insurance upon request.
  • The Washington Center is not responsible for any loss, theft or damage to your personal property and recommends that you insure your valuables. You may check to see if you are covered under your parents’ or guardians’ homeowners insurance. If not, we recommend that you purchase renters’ insurance.
  • The Washington Center does not permit pets on the premises, except for service animals (for which appropriate documentation has been furnished and accepted).
  • Smoking is NOT permitted in any of The Washington Center facilities or housing units.
  • The Washington Center reserves the right to change student accommodations at any time. To consolidate vacant spaces, students may be required to relocate to another apartment or housing facility.
  • The Washington Center reserves the right to remove any student or guest from our housing facilities; students whose conduct is considered disruptive, harmful or potentially harmful to others or themselves, may be removed from the program immediately.
  • Some financial assistance awards provided by The Washington Center require recipients to reside in The Washington Center housing facilities (government scholarships excluded), as these awards are applied to your housing fee. These monies may not be used toward your program fee.
  • If a student's financial assistance requires that he/she live in Washington Center housing, removal from said housing will result in a loss of financial assistance and the appropriate amount will be added to the student's bill.
  • Each intern, regardless of scholarship, interested in living in TWC residential facilities, is required to provide the $300 housing security deposit at the time that they submit their Community Profile. The deposit will be refunded less any damages once all living spaces have been inspected at the conclusion of the term. Residents can expect to receive a refund no later than 45 days after their designated check-out date.

Internship Policy

The application form, plus the supporting documents provided, become the property of The Washington Center and will be shown to potential internship supervisors. The materials will not be returned or transferred to other institutions or potential employers.

  • Students must be at least 18 years of age at the start of the program.
  • All students must fully participate in all aspects of our program: the internship, programming activities (i.e. LEAD Colloquium, Link Sessions, Global Competencies Sessions) and the evening course (not required for D.C. Link or Global Competencies participants).
  • The program fee (and housing fee if applicable) will be payable to The Washington Center by the due date that will be noted on the invoice. The Washington Center reserves the right to assess a finance charge on overdue accounts.
  • TWC will not release grades for any student with an outstanding balance.
  • All students are required to have health (medical and dental) insurance and provide proof of insurance upon request.
  • All students must abide by the Student Code of Conduct.
  • Students are responsible for any and all medical expenses that may be incurred, either personally or through insurance coverage.
  • By signing the application, a student certifies that he or she has completed this application and that the information contained in it (including the resume and other supporting documents) is accurate. Misrepresentation of information contained in the application and supporting documents may result in denial of acceptance, revocation of acceptance, or removal from the program. Information is subject to verification.

Financial Assistance Policy

  • Financial assistance includes, but is not limited to, any amounts provided by the internship placement directly to the student or to The Washington Center.
  • In order to remain eligible for assistance you must successfully complete your Washington Center program (all work must average a grade of C or higher). If you fail to meet this requirement, you may be required to return your financial assistance to The Washington Center.
  • If placement-provided assistance covers the full cost of a student's program and housing fees and provides a weekly stipend, the student will not be eligible for additional Washington Center scholarships or state scholarships.

Background Check Policy

A student may accept an internship offer that is contingent on passing a background check. If the student subsequently fails the background check, The Washington Center will work to identify new opportunities as quickly as possible, but this process will take time and the options will likely be limited. The student will need to be flexible regarding the type of internship he or she will consider. If the student instead withdraws from the program, he or she will be assessed fees in accordance with the refund and cancellation policies based on the original offer that was accepted.

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