Assistant, State Relations (Temporary)

Assistant, State Relations (Temporary)

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Join an organization where you can make a difference in the lives of students from across the nation and the world. At The Washington Center for Internships and Academic Seminars (TWC), we see a world where young people from all backgrounds have the opportunity to discover, develop and realize their full potential. TWC is the bridge between higher education and professional careers–leveraging all that Washington D.C. has to offer to provide dynamic, experiential learning opportunities to empower and motivate young people to become engaged global citizens.

 

Position Description

The Assistant, State Relations will serve the two-person state government affairs department in its fundraising efforts during the spring 2018 state legislative session. Work is mostly administrative and requires excellent verbal and written communication skills. Also includes event planning, some proposal writing and research.

 

TWC’s State Relations department works with approximately 12 states (including Florida, Pennsylvania, Ohio, Tennessee, and Arkansas) to secure appropriations from state governments, which provide funding for college students to intern in Washington D.C. The department also pursues appropriations from approximately 10 additional states and U.S. territories. This is a paid position to last approximately 12 weeks, from January 22nd, 2018 through April 23rd, 2018 (dates can shift, depending upon the start date). Work hours may vary, but will average approximately 20 hours per week.

 

Essential Functions

  • Administrative
    • Provides administrative support to two staff members including but not limited to: scheduling meetings with elected officials/staff members in states, making travel arrangements for the Senior Vice President, processing expense reports, maintaining workflow when both staff members are away at conferences or on travel.
    • Provides support to team of outsourced state lobbyists including but not limited to: processing billing invoices, responding to email correspondence.
  • Event Planning
    • Assistance with planning a political reception in Boston, MA to include event logistics, correspondence with attendees and speakers, cross-departmental work with Marketing and Communications and the Office of the President. One overnight trip to Boston with colleagues expected in mid-March.
  • Writing and Research
    • Assists with writing proposals and drafting letters to advance fundraising efforts in states.
    • Researches budget conditions and legislative issues in various states.
    • Assists with additional correspondence, political research and strategy development as needed.
  • Event Planning
    • Uses Salesforce (CRM) to gather internal data relating to student enrollment, use of state funds, and TWC’s university partnerships.

Education and Experience

  • Minimum Education/Qualifications and Experience:
    • College graduate with 0-2 years of work experience and interests in state government affairs, government fundraising, nonprofit work or higher education.
    • Coursework in political science and administration, political communication, or related.
    • Add specific experience preference, e.g. Demonstrated interest in legislative affairs particularly at the state level.
    • Self-starter with ability to work independently.
  • Preferred Education/Qualifications and Experience:
    • Familiarity with Salesforce a plus (training provided otherwise).
  • Competencies required to perform the job successfully:
    • Oral Communication
    • Written Communication
    • Interpersonal Skills
    • Service Orientation
    • Teamwork
    • Initiative
  • Knowledge, Skills, and Abilities:
    • Experience in or knowledge of state legislative and budget processes demonstrated through coursework, internships, volunteer or campaign work.
    • High level of decorum in working with elected officials/staff members and other outside stakeholders.
    • Sensitivity to the value of relationships in fundraising; ability to build and maintain relationships with various individuals, including elected officials and their staff members, university administrators, and TWC alumni.
    • High tolerance for, and perseverance under, bureaucratic processes and systems.
    • Proficiency in MS Office with strong knowledge of Microsoft Excel and Word.

Equipment Used to Perform the Job

Which may be representative but not all inclusive of those commonly associated with this position:

 

  • Standard office equipment including a facsimile machine, photocopier, and telephone system.
  • Personal Computer, job-related software and printer.

Physical Abilities

These are commonly associated with the performance of the functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform described essential functions of this job. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job.

 

The employee may frequently lift and/or move up to 25lbs. Specific vision abilities required by this job include close vision, distance vision, precise hand-eye coordination, and the ability to identify and distinguish colors.  While performing the duties of this job, the employee is regularly required to sit, use repetitive wrist, hand, and/or finger movement, reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, crouch and crawl.

 

Application Instructions

To apply to this position, please do so via our online application form.

 

This job description no way states or implies that these are the only duties preformed by the employee occupying this position. Employees may be required to follow instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subjected to possible modification in accordance with applicable state and federal laws.

 

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